by Rajesh Soundararajan https://in.linkedin.com/in/rajeshsound
Meetings are a reality – physical or virtual. We may hide but cannot run from it. If that is the truth, how can we make these meetings productive? I believe it has to do a lot with meeting notes, and follow-ups in clear action items. So here goes!
Question: What are key things to keep in mind for taking meeting notes and circulating them to all attendees for action and next steps?
Here are some key things to keep in mind for taking meeting notes and circulating them to all attendees for action and next steps:
- Start by clearly stating the purpose and agenda of the meeting, as well as the names and roles of all attendees. This will help everyone understand the context and focus of the meeting and ensure that all participants are on the same page.
- Take detailed and accurate notes of the discussion and decisions made during the meeting. This may include key points, action items, and deadlines. Make sure to include the names of the individuals responsible for each action item and any relevant references or attachments.
- Use a clear and concise writing style to organize and present the information in the notes. Avoid jargon or abbreviations that may not be understood by all attendees, and use bullet points or numbered lists to highlight key points and action items.
- Review and proofread the notes carefully before sending them to all attendees. This will help ensure that the information is accurate and easy to understand.
- Use a professional and standardized format for the notes, such as a table or template. This will help to ensure consistency and make it easier for attendees to quickly find and access the information they need.
- Follow up with attendees after the meeting to ensure that they have received the notes and understand their action items. This will help to clarify any questions or concerns and ensure that everyone is on track to meet their deadlines.
Overall, the key is to be organized, detailed, and professional in your approach to taking and circulating meeting notes. By doing so, you can help ensure that everyone is on the same page and able to take the necessary action to move forward.